Quickbooks POS System: All About its Hardware Requirements

Quickbooks POS System: All About its Hardware Requirements

QuickBooks Point of Scale is a well-known software worldwide especially designed for owners of business firm associated with wholesalers and retail sectors such as clothes outlets, food businesses, retail stores, and many more. When you are up with your business, you need two essential things in your favor when it comes to excelling in your related market namely Proper Accuracy and Detailed Analysis. Both these assets are provided by QB POS. It further assists in increasing customer loyalty and satisfaction, coupled with the least errors in analysis and higher productivity.  

Point of Sale is a product of QuickBooks but what exactly is QuickBooks application software. It is a software developed by Intuit and is becoming the Go-to application in the field of business and accounts management of small and medium-sized companies. It has a stronghold in the retail industry as its modern features help in keeping tabs on financial data management, sales orders, customer information, purchasing history, easy payments, and organization of tax reports and other inventories. All these tasks are easily done by QuickBooks and it saves your time and maintains flexibility in your business.

With various upgrades and advanced features, QBs integrate easily with the QB POS software and hardware. But now you must be wondering whether any specific requirements are needed for this application. There is quite a small limit when it comes to the system requirements and today we will be helping you with the Quickbooks POS Hardware Requirements. Without wasting any time, we will be starting with our post. Read and learn with us.     

QuickBooks POS System Requirements

QuickBooks POS System

QuickBook POS System operates with free-flow under a certain kind of specifications. These Quickbooks POS Hardware requirements and their specifications have been mentioned below for you.  

Operating System

Operating Systems

You need to be aware of the fact that QB POS works with only a listed number of operating systems. So, make sure to use the right versions of operating systems before thinking to buy any QB subscription. We have listed below all the compatible OS that integrates well with QuickBooks Point of Sale System requirements. 

  • Windows SP1 Server (2011)
  • Windows 8.1 including 64-bit
  • Windows Server (2016)
  • Windows 10 (All versions including 64-bit)
  • Windows 7  Server SP1
  • Windows 2008 Server R2 SP1 and SP2 
  • Windows 2012 Server R2


Processor Requirements -> Single users: 2GHz minimum (2.8GHz)

Processor Requirements -> Multiple users: 2.8GHz processor (3.5GHz)

RAM Requirements

Single Users

The minimum requirement of RAM is 4 GB but in case the user wants better performance in QBs operations then it is advised to make use of 6 GB to 8 GB RAM in your computer system. QuickBooks POS support is a tool that gives you help specifically for the QuickBooks POS. You can get help from there as well.


The minimum requirement of RAM for multi-users is 8 GB of RAM coupled with more than a 3 GHz processor. You also need to assure that a user license is bought along with a similar version and level of POS copies.


Data Import/Export and MS Office Integration: Requirements

  • Intuit QB Premier/Pro 2016, 2017, 2018, 2019, 2020
  • QB Desktop Compatibility
  • MS Office 365 or MS Office 2010, 2013, or 2016.

POS System: QuickBooks Hardware Requirements Needed

QuickBooks POS is an astonishing tool for keeping tabs on sales, inventories, security of important data, easy payments, etc., and also saves time with an increase in the firm’s productivity. But for using its full optimum uses, you need to have a compatible hardware system for creating a system of POS for your business. In order to use its features properly and create a POS system for your retail business, users need hardware equipment that is compatible. This equipment not only saves time but also increases productivity. Quickbooks POS Hardware requirements are as follows:

Microsoft Surface Pro

Microsoft Surface Pro

Microsoft Surface Pro needs integration with QB POS when it comes to setting up a portable POS system. It assists users in accomplishing tasks such as generating reports and bill receipts, make payments, managing purchase orders, and other inventories. 

Barcode Scanner

Barcode Scanner

Majority of the retail companies use barcode scanners in their operations. This equipment lessens human errors with accuracy in recording data and tracking products. It works by capturing and reading the information that a barcode carries. 

Cash Drawer

Cash Drawer

A cash drawer provides security to the system of Point of Sale and the users use this drawer for storing cash, coins, stamps, bills, and many other valuable items. It works with a receipt printer that allocates with the cash drawer to operate via receiving signals. It will be opened only once the transaction is successful, so it is considered a safe and secure option.

Receipt Printer 

Receipt Printer 

Traditional receipt printers have been replaced with this modern equipment as QB POS works well with many receipt printers, and it can be connected with PCs and you can also print duplicate bill receipts. This modern scanner offers easy compatibility with QB POS. 

Pin Pad and Pole Display

Pin Pad and Pole Display

Pin Pad is equipment that is quite handy and is used in peak hours for accepting payment via Credit cards and Debit cards.

Pole Display consists of fluorescent screens and can read the scans by adjustment to different angles. It assists the consumers in verifying actual costs before generating the invoice bills. You should know the QuickBooks POS cost before you can actually go and buy it for your own.

Card Reader

Card Reader

The card reader is one of the many but very essential hardware components of QB POS as it operates by sending precise and accurate card data after processing it via scans.

Related Article: You might also like QuickBooks POS vs. Square and QuickBooks Point of Sale Crack.

Frequently Asked Questions (FAQs)

Q1. QuickBooks POS is beneficial for which type of business sector?

Ans. QuickBooks POS is majorly used by small-scale and medium-scale businesses for their operations in retail and wholesale sectors such as restaurants, bars, retail shops, etc.    

Q2. Is there a different RAM requirement needed for multi-users in QuickBooks POS?

Ans. Yes, RAM requirements are different in the case of single users and multi-users. The minimum requirement of RAM for multi-users is 8 GB of RAM coupled with more than a 3 GHz processor.

Q3. Why is POS used by business firms?

Ans. QuickBooks Point of Sale system is used by businesses as it provides a platform for easy payments by consumers for the products of a company. It eases the process of a transaction between the consumer and the business firm.


QuickBooks Point of Scale is designed for owners of business firms associated with wholesalers and retail sectors such as clothes outlets, food businesses, retail stores, and many more. It provides accuracy, precision, and detailed analysis of bills. With various upgrades and advanced features, QBs integrate easily with the QB POS software and hardware. 

In our article, we have provided all the important information associated with QuickBooks POS Hardware Requirements. You must not face any kind of issue when it comes to hardware setup and we are hopeful to be of effective help to you. We have tried our best to wrap up all the knowledge in a nutshell and if you feel content, then you can have a look at our other articles on our official website.  

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